Privacy Policy
Your personal data is in safe hands with Fever Dance Company Ltd.
The privacy and security of your personal information is of paramount importance to us. This privacy policy explains how and why we use your personal data across many areas within our business.
We will never sell your personal data. We will only share it with organisations that we work with who meet our high privacy standards.
Index of contents
Online Membership & Mailing List
Classes & Courses Booking Files
Examination Entry (UKA & ISTD)
Holiday Club Application
Teachers retaining phone numbers
Class registers
Social Dance Email Group
Show Consent Forms
Video & Photography
Online Membership & Mailing List
Customers of Fever Dance Company Ltd are invited to complete a free membership form via ClubRight and our website. This asks for personal data such as name, address, telephone number etc.
How is this information stored?
The information received is stored within ClubRight – Fever Dance Company. It is password protected and only the senior management team of Fever Dance Company Ltd are permitted to access this information.
Please click on the links below to see ClubRight Terms & Conditions and Privacy Policy.
https://www.clubright.co.uk/terms-and-conditions
https://www.clubright.co.uk/privacy-policy
The email addresses provided are regularly used to send out promotional information and offers to customers on our database using the Mailchimp email distribution service. Please see below link to the Mailchimp privacy policy.
https://mailchimp.com/legal/privacy/
All information provided will never be passed on to any other third parties.
Examination Entry (UKA & ISTD)
Dancers from Fever Dance Company Ltd are regularly invited to take part in medal tests and graded examinations with United Kingdom Alliance & International Dance Teachers Association.
The teaching staff of Fever Dance Company Ltd will collectively decide which pupils are ready to be entered for an examination. This information will be collated into a database which will be stored on a password protected computer system.
From this information we will produce personalised letters to be handed to each dancer/parent. This letter will include the full name of the dancer, dance grades and prices, details about the examination session and a consent section which will require a signature.
The following procedure will be adopted for all examination entries received:
- The signed examination/consent form will be filed and stored in our locked office until after the examination session has taken place and after this time will be shredded.
- A timetable will be given to all the children notice board and this will include name of dancer and grade information. Signed consent for this will be requested from dancers/parents. The information will be deleted/destroyed after the examination session.
- Entry information i.e. name of dancer and grade information will be passed onto the examination board. Signed consent for this will be requested from dancers/parents. Please see below links to the privacy policies for UKA Dance & ISTD
- Entry information i.e. name of dancer and grade information will be announced at our awards presentation following the examination session. Signed consent for this will be requested from dancers/parents.
- Fever Dance Company Ltd will retain all examination details on their computer database indefinitely unless advised otherwise by dancers/parents.
- Examination documents such as report forms and certificates ready for distribution following the examination session will be kept in a file in our locked office.
https://ukadance.co.uk/privacy
https://www.istd.org/privacy-policy/
Holiday Club Application Forms
To book children onto one of our holiday clubs, it is a requirement for the parent to complete an application form so that we can collect necessary information prior to the holiday club week. Forms will be kept filed in a locked cupboard and will only be accessed by the senior management team and/or holiday club staff. A section of the form will ask if parents give permission for us to retain the form after the holiday club has taken place and permit us to keep them updated by email about future holiday club events. The information will not be passed on to any third parties.
Teachers retaining phone numbers
Customers may choose to give their telephone number to their individual teachers as a convenient method of contact and communication. Teachers will always treat this information as confidential and will never pass onto a third party without prior permission.
Class Registers
Teachers of each class will take a register of names for the purpose of recording attendance and class preparation work. They will keep these filed and with them at all times when at the studio. Once leaving the studio they will be stored securely. After use they will be destroyed.
Show Consent Forms
Prior to our annual shows it is a requirement for us to ask parents of dancers to complete an online consent form to confirm details about the performer. This includes personal data such as name, address, school etc and also sensitive personal data such as medical conditions. The information will be securely stored in the same way as our general membership system. The consent form outlines who this data will be shared with i.e. local children in entertainment authority, names for merchandise etc. The data will not be shared with third parties for marketing purposes.
Video & Photography
Family and friends are not permitted to take photos or videos of dance classes. Filming during private lessons is only permitted with prior permission from the teacher.
Teachers may from time to time take photos and videos in class for use on social media however they will ask for signed consent from a parent/guardian beforehand.
For our UKA examination sessions, should a dancer not attend due to illness or injury, they will be videoed by the teacher at a later date. Signed consent will be requested for this on the examination entry letter.